Many traditional approaches require the identification of documents and the movement of these into a stand-alone central repository or a basic file storage system; a time consuming approach that relies on users' willingness and discipline. These approaches are vulnerable to files being overlooked, either in error or as a result of a deliberate act. Today's complex regulatory and digital environments demands a more consistent approach, that protects the intellectual property and just as important, organises these documents in a simple manner with an audit trail of where the document has been.